OneDrive

All students and staff have access to Microsoft OneDrive for secure online cloud storage.

Accessing and managing documents in your OneDrive

Working with files in your OneDrive using Office Online

Office Online gives you access to lightweight versions of common Microsoft Office apps including Word, Excel, PowerPoint and OneNote.

Working Collaboratively

You can easily share files and folders in your OneDrive with peers however, if you are working on a group project we recommend using Microsoft Teams. Please consult our guide on what to store where in Office 365 for further information.

The files you store in your University OneDrive are only accessible to you by default but you can share files and folders to collaborate with others.

Add shortcut to OneDrive: Creating shortcuts to Teams folders

The ‘Add shortcut to OneDrive’ feature within Teams enables you to create direct shortcuts to your favourite Teams folders, across any number of Teams, and then access them all from one location: OneDrive. Signing into the OneDrive desktop app will then allow you to access your shortcut Teams folders from Windows File Explorer, making access even easier.

Where is my data stored?

OneDrive, SharePoint, Microsoft Teams and Exchange Email data is stored in locations around the UK, for an overview of all Office 365 data locations please consult Microsoft's Where is your data located?

Can I store protected data in Office 365?

You are permitted to store protected data on your University OneDrive if no restrictions have been placed on where that data can be stored by research data providers or similar agencies. However, you are still responsible for ensuring that data remains protected in compliance with the University’s Data Protection and Information Security Policies.

If you use the OneDrive Sync Client to copy protected data to any device that is not secured and managed by the University, then this could potentially place that data at risk, especially if the device is lost, stolen, or disposed of in a way that would allow unauthorised people to recover the data.