Creating a list
How do I set up a list?
- Log in to the lists website
- Click on 'Create List' in the top menu
- You can either copy an existing list, or create a new one using the form, remembering to choose the list name carefully (try using abbreviations to keep it short).
- Choose your list type
- Submit your request
NOTE: Please allow at least a working day for a new list to be made active.
Before a list can be activated it has to be validated and registered on the University's mail systems. You will receive email confirmation once your list is active; this is usually within one working day.
Copying an existing list
(This is very useful when creating a number of identical sub-lists).
- Select the list you wish to copy using the pull-down list;
- Type your new list name into the space provided - the new name should not contain spaces - use hyphens to separate any words
- Click on the copy list configuration button. Your new list will be created using the existing one as a template - no members or archives will be copied.
- After the list is created, you should check the new list, and modify any configuration (such as the lists description) as necessary.
Selecting a list type
Four basic list types are available; the IT Service Desk can offer assistance with list selection and setup if required.
A Private (or Closed) List
- Only subscribers can post to this list - please note that email addresses and message contents will be visible to the list members.
- Subscribers' emails are visible only to other group members.
- New subscribers require approval by the listowner(s) before they can join the list.
A Moderated List
- Only subscribers can post to this list - please note that email addresses and message contents will be visible to the list members.
- Messages are approved by a moderator (or the listowner) before they are sent to the list.
- Subscribers' emails are visible only to other group members.
- Anyone can subscribe to the list without approval by listowner(s).
Remember to set a list moderator after list is created - if no moderator is set, then messages for moderation will be sent to the listowner.
A Public Discussion List
- Only subscribers can post to this list - please note that email addresses and message contents will be visible to the list members.
- Subscribers' emails are visible only to other group members.
- Anyone can subscribe to the list without approval by listowner(s).
An Announcement List
- Only listowners and moderators may post to the list.
- Subscribers' emails are hidden.
- New subscribers require approval by the listowner(s) before they can join the list.