Smartcard access into buildings and rooms
Newcastle University Buildings Access Control Systems - Smartcard access to campus facilities
The University operates a number of different access control systems to manage entry into facilities such as offices, lecture rooms, computer clusters, labs, student accommodation and the Sports Centre. In all cases, the University Smartcard is used as a 'token' for entry, used by simply presenting the card against an electronic reader which then releases the door lock and allows entry.
The precise arrangements for Smartcard access around campus vary and will depend on the particular requirements of the area in question. Some areas are strictly controlled, e.g. labs containing hazardous materials, whereas other areas may only be smartcard-controlled outside of normal work and study hours. Generally speaking, main entrances into buildings are centrally managed by Professional Support Services teams and tend to be open to everybody during (working-)day-time hours and are only Smartcard-controlled outside normal office hours. Staff and Postgraduate Students have evening (out-of-hours) access to many University buildings by default. Undergraduate Students and other University members and visitors may be granted out-of-hours access, on request, at the discretion of the appropriate Heads of School, Building Managers or University Security staff.
Bike shed access:
To request access to bike sheds across campus, please contact Estates Support Services:
- Telephone: ext 87171
- Email: ess-helpdesk@ncl.ac.uk
Building smartcard access:
Where additional access is required, please see this list of contacts for locally-managed access control systems:
|
Building: |
Department: |
Contact: |
|
campus-wide, central (Global) |
various (mainly external doors, clusters – for Staff & Students) |
nuservice.ncl.ac.uk or 0191 208 5999 |
|
Agriculture |
SNES Operations |
|
|
Agriculture & Eldon Place (aka Barras building) |
Estates Support Services (ESS) |
|
|
Anatomy & Clinical Skills (Med School) |
School of Medicine |
anatomy@newcastle.ac.uk (Rebecca Wilson or Isobel Duckling) |
|
Architecture, Planning & Landscape (APL) |
APL |
|
|
Armstrong |
History, Classics & Archaeology |
Roseanna Smith, historical@ncl.ac.uk |
|
Armstrong |
Arts & Culture (Music) |
Graham Parker |
|
Baddiley-Clark |
FMS |
|
|
Barbara Strang (ext. doors) |
||
|
Bedson |
SNES Operations |
|
|
Bedson |
McQuillan Labs |
Suzannah Harnor, Jack Davison |
|
Elizabeth Barraclough Building |
NUIT |
nuservice.ncl.ac.uk or 0191 208 5999 |
|
Boiler House |
Estates Support Services (ESS) |
|
|
Building Science |
APL |
|
|
Business School (NUBS) |
Business School (NUBS) |
|
|
Campus for Ageing & Vitality (incl. CARU) |
CAV |
|
|
Cassie |
Civil Engineering |
|
|
Cassie Labs |
Civil Engineering (Apps Support) |
|
|
Catalyst |
||
|
Castle Leazes Hall of Residence |
Castle Leazes Hall of Residence |
Christine Catterson, Bev Bryant |
|
Culture Lab |
|
|
|
Dame Margaret Barbour |
|
|
|
Drummond |
Civil Engineering |
|
|
Devonshire |
incl. SAGE Faculty Office |
For staff coming from SoE: Clair Roper For staff coming from HASS: Thora Arnardottir For staff coming from ICOS: Emanuela Torelli For Faculty Office and any ESS request: devonshire.reception@newcastle.ac.uk For SNES or GPS/HASS: Demelza Menendez and Bunmi Eniola |
|
Dental School |
FMS |
|
|
Farrell Centre |
GPS, APL |
Laura Chipchase-Stewart |
|
Frederick Douglass (Learning & Teaching Centre) |
nuservice.ncl.ac.uk or 0191 208 5999 |
|
|
Great North House |
INTO, Marketing |
|
|
Hadrian |
Catering & Conferencing |
Ian Glover, catering@ncl.ac.uk |
|
Henry Daysh Building |
nuservice.ncl.ac.uk or 0191 2085999 |
|
|
Henry Wellcome (Med School) |
FMS |
|
|
Herschel |
Maths & Stats |
Michael Beaty maths.physics.ops@newcastle.ac.uk |
|
Herschel |
Physics |
Michael Beaty maths.physics.ops@newcastle.ac.uk |
|
Herschel (floors 5 & 6) |
FMS |
|
|
Infectious Diseases Office (IDF), William Leech, Med School |
IDF |
Julia Spoors |
|
INEX (Herschel Annex incl. B14 lab) |
INEX |
|
|
INTO |
INTO |
Gareth McKay, Jan Soulsby |
|
International Centre for Life (Biomedicine East & West) |
Institute of Genetic Medicine |
Lisa Hodgson, Debra Jones |
|
King Edward VII |
Fine Art |
Nigel Villalard |
|
King George VI |
ECLS |
David Carr, Zoë Bright |
|
King George VI (Pharmacy) |
FMS |
|
|
King’s Gate |
|
|
|
Marjorie Robinson Library |
Library |
David Errington, Louise Turnbull |
|
Medical School (Cookson and Leech buildings) |
Faculty of Medical Sciences |
|
|
Merz Court |
Chemical Engineering |
ceam.smartcard@newcastle.ac.uk Kevin Brown, Donna Cairns & Victoria Landless
|
|
Merz Court |
Electrical & Electronic Engineering |
Stephen Robson |
|
Music Studio |
Arts & Culture |
Fred Hollingsworth or music.technicians@ncl.ac.uk |
|
Old Library |
|
nuservice.ncl.ac.uk or 0191 208 5999 |
|
Old Library (SML staff & students) |
Modern Languages |
Nicola Davison |
|
OME Building (Devonshire car park) |
nuservice.ncl.ac.uk or 0191 208 5999 |
|
|
Paul O’Gorman (NICR) |
FMS |
|
|
Percy |
English |
Scott Burdon english@ncl.ac.uk |
|
Philip Robinson Library |
Library |
David Errington, Louise Turnbull |
|
Ridley 1 |
3rd , 4th & 5th Floors |
|
|
Ridley 2 |
SNES Operations |
|
|
Sports Centre |
||
|
Stephenson (incl. Herschel Annexe) |
Mechanical Engineering |
|
|
Students’ Union |
NUSU |
|
|
Tyne Subsea |
|
Chris Manning |
|
Urban Sciences (USB) |
Computing |
|
|
Wolfson Unit |
FMS |
|
|
Windsor Terrace (19 & 21) |
Law School (PGT & PGR Spaces only) |
Gemma Hayton |
|
Windsor Terrace (14) |
nuservice.ncl.ac.uk or 0191 208 5999 |
|
| Windsor Terrace (18&19-20) |
nuservice.ncl.ac.uk or 0191 208 5999 |
What happens when a smartcard is replaced due to expiry, loss or damage?
NUIT recently engaged in work to improve access control and Smartcard systems around campus in order to enable a more seamless experience in the event of Smartcard replacements (which may occur due to loss, fault or expiry). As part of the improvement work, individual Chubb access control systems have now been linked to Smartcard issuing services, removing the need for any further action on the part of the Smartcard owner when the card of an existing user is replaced. The above areas are now linked to the Library Smartcard issuing system, picking up smartcard changes within 10 minutes of the card being re-issued.