Outlook desktop app

Configure Desktop Outlook for Newcastle University email

For best results, use the "Office365" version of Microsoft Office.  University staff and students may download and use the Office365 version of Microsoft Office for free, see: https://services.ncl.ac.uk/itservice/core-services/softwaredeals/office365/

  • Open Outlook to start the account setup process.
  • Enter your Newcastle University email address (make sure you use the @newcastle.ac.uk version, not @ncl.ac.uk):

An example of setting up the desktop Outlook client. Step 1 of the setup process.

  •  Enter your Newcastle University account password:

An example of setting up the desktop Outlook client. Step 2 of the setup process.

  •  You may get a request to approve the sign-in with your MFA method.  Approve as necessary:

An example of setting up the desktop Outlook client. Step 3 of the setup process.

  •  You may see the following screen: on a personal (non-University issued) device choose "No, sign into this app only":

An example of setting up the desktop Outlook client. Step 4 of the setup process.

  • Setup complete