Video Conferencing

Software Licence: Zoom

Zoom licences are not generally available. Teams is provided for all staff and student requirements.

University Owned Machines

If you have requirements that are not met by Microsoft Teams you may purchase a Zoom licence using this form.

You will need to provide: 

  • Details of the business need for a Zoom licence  
  • The account that the licence will be assigned to (for role accounts - see below)
  • A budget code (local funding is required - see below for costs) 

Licence Types and Costs

The following licences can be purchased via NUIT. All charges are ex VAT, per person, per year or part year.

  • Standard Meeting (up to 300 participants) = £88.80
  • Webinar 500 (up to 500 participants) = £592.00 
  • Webinar 1000 (up to 1000 participants) = £1,465.20 

Please read the Important Information below before requesting a Zoom licence.

Staff and Students' Personal Machines

As above - requests must be submitted using this form and providing the required information.

Important Information

 

Most users should use Microsoft Teams, which meets the majority of videoconferencing needs. A Zoom licence is not required to join a Zoom meeting hosted by another organisation. 

Licence expiry

  • All Zoom licences purchased through NUIT expire on 31 July each year.
  • The full annual charge applies regardless of purchase date; licences are not pro-rated.

Webinar licences

  • A Zoom Webinar licence can only be assigned to an account that also has a Standard Meeting licence.
  • When requesting a Webinar licence, the cost of both licences must be included in the budget.

Role accounts

  • Zoom licensing is intended for use by a named individual.
  • If a role account is used to create Zoom meetings or webinars, the role account must hold the required licences.
  • In addition, each individual using that role account to create meetings or webinars must also have the same licences assigned to their own account.
  • For example, if 4 people have access to a role account that is used to run webinars, the role account and all individuals with access to the role account would each require the appropriate Standard Meeting and Webinar licences.

Support

  • University support is limited to licence-related queries.
  • For technical issues, meeting controls, features, integrations, or general Zoom usage questions, consult the official Zoom Help Centre. The guides provide comprehensive instructions and troubleshooting information.